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BizzFieldHRMS

STATUTORY COMPLIANCE

Statutory Compliance That Runs Inside Your Pay Run.

PF, ESI, Professional Tax, TDS and LWF are worked out in the pay run, not in a spreadsheet afterwards. In BizzField HRMS, state rules, employee tax declarations and the quarterly Form 24Q all read from the same payroll figures, so filing starts from numbers the pay run already produced.

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  • 6

    Compliance Capabilities, One Module

  • 5

    Statutory Deductions Calculated

  • 4

    Quarterly Form 24Q Returns

  • 2

    Tax Regimes Compared

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HOW IT FITS TOGETHER

From Statutory Rule To Quarterly Return, One Set Of Numbers

Rates and state slabs set the rules. Declarations set each employee's tax position. The pay run calculates both, and summaries and Form 24Q read the result. Pick a capability to see where it fits.

  1. Stage 01

    Set The Rules

    The rates, slabs and laws every calculation reads from.

  2. Stage 02

    Run Each Cycle

    Cut-off dates and employee tax choices that shape each month.

  3. Stage 03

    Report & File

    Summaries and returns built from figures payroll already produced.

BUILT INTO EVERY FEATURE

What Every Compliance Feature Shares

These rules apply across the whole module, so the sections below only cover what each feature does differently.

Calculated Inside The Pay Run

Deductions compute as gross pay is processed, not in a spreadsheet after the run, so there is nothing to reconcile before filing.

Effective-Dated, Never Overwritten

Rate changes, declarations and rule updates apply from a date forward. Runs already paid keep the exact figures they were calculated with.

One Figure, Payslip To Filing

The deduction on a payslip is the same figure in the summary and in the return — nothing is re-derived for filing.

Maintained Centrally

Statutory rates, state slabs and Labour Code changes are updated centrally, so no one runs a migration project when a rule changes.

STAGE 01 · SET THE RULES

Rules Change. Payroll Setup Shouldn't Have To

PF ceilings, ESI thresholds, state PT slabs and Labour Code rules each change on their own timeline. When they live in separate sheets, every change is a manual update. BizzField holds them in one configuration console that every pay run reads, and each change applies from its effective date.

Statutory Compliance Engine

One configuration for PF, ESI, Professional Tax, TDS and LWF, read by every pay run.

PF rules, ESI eligibility thresholds, state PT and LWF slabs and pay schedules are configured once in a single console. Each employee's work location decides which state rules apply, and deductions are evaluated as gross pay is processed, with ESI wage caps, PF ceilings and declared tax regimes taken into account. Multi-state teams do not look up slabs by hand.

  • Employee and employer PF at 12% + 12%; ESI at 0.75% + 3.25% up to the ₹21,000 monthly wage ceiling
  • Maintained PT and LWF slabs for Karnataka, Maharashtra, Delhi, Tamil Nadu and 10+ more states, applied by work location
  • Pay schedules set here define the periods the Payroll Calendar manages

Good to knowCurrent rates, wage ceilings and due dates for every statutory item are listed in the Compliance Checklist.

2025 Labour Codes Readiness

The Code on Wages' 50% allowance cap, applied to the PF and gratuity wage base.

The four Labour Codes — Wages, Industrial Relations, Social Security and Occupational Safety — took effect on 21 November 2025. For payroll, the wage definition in the Code on Wages is what moves the numbers: it caps non-wage allowances such as HRA and conveyance at 50% of total remuneration, and anything above the cap counts as wages for PF and gratuity. BizzField applies that rule automatically, so HR does not re-cut salary structures by hand.

  • 50% non-wage allowance cap applied to the PF and gratuity wage base
  • Income Tax Act provisions tracked alongside the Labour Codes
  • Updated rules reach declarations and Form 24Q, not just the pay run

Good to knowFor the full breakdown, read Understanding India's 2025 Labour Codes.

STAGE 02 · RUN EACH CYCLE

A Closed Cycle Shouldn't Change After The Fact

TDS is only as right as the declarations behind it, and a cycle is only as stable as its cut-offs. Freeze dates stop late edits, and declarations are verified and locked before they set each month's tax.

Payroll Calendar

Pay periods with separate attendance and variable-pay freeze dates, so a closed cycle stays closed.

  1. 1Period set
  2. 2Attendance freeze
  3. 3Variable-pay freeze
  4. 4Payslips

Pay periods are built on the schedules set in the Statutory Compliance Engine, giving every cycle a fixed start and end. An attendance freeze closes the window the cycle calculates against, and a separate freeze locks variable pay on its own date before the run.

  • No late edit in Attendance & Shift Tracking can change a cycle after its freeze
  • Variable pay locks on its own schedule, independent of attendance
  • Payslips generate against the same period boundaries once both freezes pass

Good to knowFinance works to a fixed cut-off, and a cycle's inputs cannot move underneath the run.

IT & TDS Declarations

Tax-regime choice and investment proofs, verified and locked for each payroll cycle.

  1. 1Elect regime
  2. 2Declare
  3. 3Submit proof
  4. 4Lock

At the start of the financial year employees compare their liability under the Old and New regimes side by side and elect one. Through the year they declare 80C, 80D, HRA and home-loan interest, upload proofs before the cut-off, and finance approves or rejects each line with remarks. Approved figures lock per cycle and set that month's TDS withholding.

  • HRA claims checked against rent receipts, with landlord PAN mandatory above ₹1,00,000 a year
  • No regime switch mid-cycle — a new selection applies from the next cycle
  • Remaining annual liability spread evenly across the remaining pay cycles

Good to knowThe locked figure is exactly the tax deduction shown on the employee's payslip.

STAGE 03 · REPORT & FILE

Quarter-End Shouldn't Mean Rebuilding The Numbers

Reports and returns are only as trustworthy as the figures behind them. In BizzField, summaries and Form 24Q read what each pay run already produced, so nothing is recalculated for filing.

Compliance Reporting

PF, ESI, TDS, PT and LWF summaries rolled up from every payroll run.

Each cycle's statutory deductions roll up into period-by-period summaries that cover all five obligations together, with no manual aggregation across cycles. The same figures produce the output files finance needs for each remittance.

  • PF, ESI, TDS, PT and LWF summarised in one report, not five
  • EPFO ECR text files, PF/ESI challan data and state remittance reports from the same run
  • Any reported figure followed back to its source run during an audit

Good to knowFor live liability dashboards, see Statutory Filing Summaries.

Form 24Q Export

The quarterly TDS return, assembled from payroll data and ready to file.

Every run already calculates TDS, so the quarter's figures are assembled into Form 24Q automatically instead of being rebuilt in a spreadsheet each quarter.

  • Generated in the Form 24Q structure, ready for TIN validation
  • Reflects every investment declaration finance approved
  • Finance review becomes a check, not a rebuild of the numbers

Good to knowFiling for the first time? Read A Practical Guide To Form 24Q.

From the people who run it

Sales leaders, not testimonials.

Navrang Spices, Ashok Masale logoFMCG
“Earlier, our field reporting was inconsistent and difficult to verify. With BizzField, we now have complete visibility on ground activities and our team accountability has improved drastically.”
↓ 75%reporting errors within 30 days
AGAchal GuptaDirector · Navrang Spices, Ashok Masale

FAQ

Statutory Compliance — Questions We Get Asked

Plans, rates, declarations and filing — the questions finance teams ask first.

PF, ESI, Professional Tax, TDS and LWF, calculated on every pay run, plus everything around them: employee tax declarations, the payroll calendar, compliance summaries and the quarterly Form 24Q return. All of it reads from the same payroll data.

Everything on this page is part of the Growth plan, alongside the full payroll suite. The Starter plan covers employee lifecycle, attendance, leave and timesheets but no statutory compliance. Pricing is custom — quoted for your headcount and the modules you use.

Employee and employer PF at 12% each, and ESI at 0.75% employee and 3.25% employer for employees earning up to ₹21,000 a month. Rates are versioned by effective date, so a change for a new financial year never alters payroll that has already run.

State PT and LWF slabs are maintained centrally. Each employee's work location decides which slab applies, so multi-state teams need no manual lookups.

Rates, state slabs and Labour Code changes are updated centrally and apply from their effective date. Runs already paid keep the figures they were calculated with, and there is no migration project on your side.

At the start of the financial year, employees compare their liability under both regimes side by side and elect one. They then declare investments and upload proofs before the cut-off, and finance approves or rejects each line with remarks. Approved figures lock per cycle and set that month's TDS.

No. Once a declaration is reviewed and locked for a cycle it stays locked; a new selection applies from the next cycle, in line with Income Tax rules.

The attendance freeze closes the attendance window a cycle calculates against; the variable-pay freeze locks incentives separately, on its own date. Payslips generate once both have passed and the run completes.

Yes. The deduction on a payslip is the same figure that appears in the compliance summary and in the return, and any reported figure can be followed back to its source run during an audit.

Yes. It is built in the Form 24Q structure from the TDS already deducted in payroll and already reflects approved declarations, so finance reviews it rather than rebuilding it.

Four Labour Codes took effect on 21 November 2025. The Code on Wages caps non-wage allowances at 50% of total remuneration, and the excess counts as wages for PF and gratuity. BizzField applies this automatically, with no migration project on your side.

See Statutory Compliance Run On Your Payroll

Walk through a full cycle on BizzField HRMS: rates and state slabs, locked declarations, a calculated pay run and a Form 24Q built from the same figures.

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