SALARY & COMPENSATION
Salary Management
One record of what each employee is paid, which components make it up and since when, with its revisions kept.
IN SHORT
What is salary management?
Salary Management
One record of what each employee is paid, which components make it up and since when, with its revisions kept.
Salary & Compensation
Salary structures, revisions, bonus, incentives and overtime, each with an effective date and a rule, so changes reach the pay run correctly.
THE PROBLEM
What goes wrong without salary management
These are the problems payroll teams run into when this is handled on spreadsheets and email.
Current salary is held in an offer letter, a spreadsheet and the payroll file, and the three do not quite match.
Nobody can say what an employee was paid two years ago without opening archives.
A revision is applied from the wrong month, which creates unintended arrears.
The component-level breakup has to be rebuilt by hand for tax and audit.
HOW IT WORKS
Salary Management inside a BizzField pay run
BizzField runs payroll in five steps: lock attendance, draft the register, review variance, approve, release. Here is how this capability works inside that cycle.
One salary record
Current and past compensation are held against the employee, not in side files.
Effective dating
Each change carries the date it applies from, so arrears are worked out from the right month.
Component breakup
Basic, allowances and employer contributions are shown individually, not only as CTC.
BUILT FOR INDIA
Indian statutory rules, built into the cycle
PF, ESI, professional tax and TDS are calculated inside the pay run, and state rules follow the employee's work location.
PF wage ceiling
Employee and employer provident fund computed on basic wages, respecting the statutory monthly ceiling.
ESI eligibility
Applied to employees within the gross wage limit of ₹21,000 a month, with contribution-period rules handled across the cycle.
State-wise PT
Professional tax slabs resolved by work location rather than by registered head office.
TDS & Form 24Q
Projected annual tax spread across remaining months, with quarterly Form 24Q output.
QUESTIONS
Salary Management — Questions We Get Asked
Yes. Revisions are retained with their effective dates and the approval behind them, so a past cycle can be explained from the record instead of from archives.
No. Cost to company includes employer contributions such as provident fund, which are not part of monthly take-home. BizzField shows the component breakup, including employer contributions, separately from the amount paid.
Yes. Revisions, approvals and reversals are recorded in an audit trail with the user and the time against each action, so a closed cycle can be explained later.
FILES FROM THE APPROVED PAY RUN
Bank Files And Statutory Returns, Built From The Approved Register
What is paid, what is deducted and what is reported come from the same approved register, so the files are not rebuilt in Excel after the run.
BANK TRANSFER
Bank Salary Files
Key Capabilities
- Output formatted to the bank's own upload specification
- Formats for HDFC, ICICI and SBI
- A separate file per bank when employees bank with different banks
- Released amounts kept against the cycle for matching to the bank statement
The bank-format salary file is generated from the approved register, so the amount credited and the amount on the payslip come from the same source.
See Bank Transfer SupportSTATUTORY & ACCOUNTING
Statutory Return Files And Accounting Export
Key Capabilities
- PF ECR file produced from the pay run
- ESI contribution return
- Form 24Q assembled from the quarter's cycles, not re-keyed
- General Ledger export for Tally Prime and Zoho Books
The PF electronic challan-cum-return, the ESI return and quarterly Form 24Q are produced from the same figures payroll deducted. Submission stays with your finance or compliance team. Payroll can also export General Ledger data for Tally Prime and Zoho Books.
See Government ReportsCONTROL & AUDIT TRAIL
Approval Controls And A Named Audit Trail
A pay cycle is released through maker-checker approval, and every edit, override, approval, rejection and reversal is recorded against a named user and timestamp.
SEGREGATION OF DUTIES
Maker-Checker Release
Key Capabilities
- Preparer and approver are distinct roles
- Sending a cycle back to draft requires a reason that stays with the cycle
- Entities that need finance and leadership sign-off can add approval levels
The person who prepared the cycle is not the person who releases it, and both actions are recorded against named users.
See Approval WorkflowAUDIT TRAIL
Named Audit Log
Key Capabilities
- Every action attributed to a user, not a shared account
- Logs kept against the cycle they belong to
- A closed period can be reconstructed from its own log
Edits, overrides, approvals and reversals are written to the audit log against a named user and timestamp, so a closed cycle can be explained from its own record.
See Payroll Audit LogsKEEP EXPLORING
Related Pages
Other payroll capabilities teams usually evaluate alongside this one.
Salary Structure
Define salary components as rules by grade, location and entity, so a new grade does not mean rebuilding the payroll formula.
ExploreEarnings & Deductions
Recurring and one-off earnings and deductions, each with its own rule and tax treatment, so a payslip total reconciles to its lines.
ExploreSalary Revision
Record increments and promotions with an effective date. Arrears are computed when it falls in a paid period, and tax is re-projected.
ExploreBonus Management
Calculate statutory and performance bonus, approve it and pay it through the pay run, so it is taxed through payroll instead of paid outside it.
ExploreSee salary management on your own payroll data
Book a walkthrough with our Kanpur-based payroll team and run a sample cycle on your own salary structure.