PAY RUN PROCESSING
Multi-Location Payroll
Apply professional tax, labour welfare fund and minimum wage by each employee's work location, not the head-office state.
IN SHORT
What is multi-location payroll?
Multi-Location Payroll
Apply professional tax, labour welfare fund and minimum wage by each employee's work location, not the head-office state.
Pay Run Processing
The pay cycle from attendance lock to released payslips and bank file, across entities and work locations, with variance review and approval before release.
THE PROBLEM
What goes wrong without multi-location payroll
These are the problems payroll teams run into when this is handled on spreadsheets and email.
Professional tax is applied at the head-office state for everyone, creating under-deduction.
Labour welfare fund is missed in states that levy it.
Minimum wage compliance is checked by hand, location by location.
An employee who relocates keeps the old state's deductions for months.
HOW IT WORKS
Multi-Location Payroll inside a BizzField pay run
BizzField runs payroll in five steps: lock attendance, draft the register, review variance, approve, release. Here is how this capability works inside that cycle.
Work-location mapping
Every employee carries a work state that drives statutory slab selection.
State PT and LWF
PT slabs and labour welfare fund amounts are set per state and applied by work location.
Relocation handling
A change of work location applies from its effective date, so old-state deductions stop on time.
BUILT FOR INDIA
Indian statutory rules, built into the cycle
PF, ESI, professional tax and TDS are calculated inside the pay run, and state rules follow the employee's work location.
PF wage ceiling
Employee and employer provident fund computed on basic wages, respecting the statutory monthly ceiling.
ESI eligibility
Applied to employees within the gross wage limit of ₹21,000 a month, with contribution-period rules handled across the cycle.
State-wise PT
Professional tax slabs resolved by work location rather than by registered head office.
TDS & Form 24Q
Projected annual tax spread across remaining months, with quarterly Form 24Q output.
QUESTIONS
Multi-Location Payroll — Questions We Get Asked
Professional tax follows the work location assigned to the employee. If that state does not levy professional tax, no deduction is applied.
Yes, for states that levy it, at the applicable frequency, alongside professional tax.
Yes. Separate legal entities can be run from a single console. Each entity keeps its own PF and ESI registration, its own approval chain and its own bank file.
FILES FROM THE APPROVED PAY RUN
Bank Files And Statutory Returns, Built From The Approved Register
What is paid, what is deducted and what is reported come from the same approved register, so the files are not rebuilt in Excel after the run.
BANK TRANSFER
Bank Salary Files
Key Capabilities
- Output formatted to the bank's own upload specification
- Formats for HDFC, ICICI and SBI
- A separate file per bank when employees bank with different banks
- Released amounts kept against the cycle for matching to the bank statement
The bank-format salary file is generated from the approved register, so the amount credited and the amount on the payslip come from the same source.
See Bank Transfer SupportSTATUTORY & ACCOUNTING
Statutory Return Files And Accounting Export
Key Capabilities
- PF ECR file produced from the pay run
- ESI contribution return
- Form 24Q assembled from the quarter's cycles, not re-keyed
- General Ledger export for Tally Prime and Zoho Books
The PF electronic challan-cum-return, the ESI return and quarterly Form 24Q are produced from the same figures payroll deducted. Submission stays with your finance or compliance team. Payroll can also export General Ledger data for Tally Prime and Zoho Books.
See Government ReportsCONTROL & AUDIT TRAIL
Approval Controls And A Named Audit Trail
A pay cycle is released through maker-checker approval, and every edit, override, approval, rejection and reversal is recorded against a named user and timestamp.
SEGREGATION OF DUTIES
Maker-Checker Release
Key Capabilities
- Preparer and approver are distinct roles
- Sending a cycle back to draft requires a reason that stays with the cycle
- Entities that need finance and leadership sign-off can add approval levels
The person who prepared the cycle is not the person who releases it, and both actions are recorded against named users.
See Approval WorkflowAUDIT TRAIL
Named Audit Log
Key Capabilities
- Every action attributed to a user, not a shared account
- Logs kept against the cycle they belong to
- A closed period can be reconstructed from its own log
Edits, overrides, approvals and reversals are written to the audit log against a named user and timestamp, so a closed cycle can be explained from its own record.
See Payroll Audit LogsKEEP EXPLORING
Related Pages
Other payroll capabilities teams usually evaluate alongside this one.
Employee Payroll Processing
Lock attendance, draft the register, review variance and take maker-checker approval before any payslip or bank file is released.
ExploreBulk Payroll Processing
Run the whole workforce in one cycle: bad rows are reported with a reason and one recalculation replaces employee-by-employee edits.
ExplorePayroll Approval Workflow
Keep the person who prepares a pay cycle from also releasing it, with every approval and rejection reason recorded.
ExploreMulti-Company Payroll
Run separate legal entities from one console, each with its own PF and ESI registration, approval chain and cycle calendar.
ExploreSee multi-location payroll on your own payroll data
Book a walkthrough with our Kanpur-based payroll team and run a sample cycle on your own salary structure.